Secretary

Sussex Police are seeking a highly organised and proactive Secretary to provide essential support to the Command Team and Senior Managers based at Brighton Police Station. This is an excellent opportunity for an experienced administrator with strong communication and organisational skills to contribute to a high-performing policing environment. The ideal candidate will be professional, adaptable, and confident managing sensitive information whilst supporting the smooth running of daily operations.

What’s on Offer?

• Job type: Temporary
• Location: Brighton Police Station
• Pay rate: £13.32 per hour
• Vetting: Full Sussex Police vetting required prior to start

Key Responsibilities:

• Act as a primary point of contact for the Command Team and Senior Managers, ensuring effective support and time management.
• Manage email inboxes for senior leaders, prioritising messages effectively, particularly during periods of absence or leave.
• Support the Divisional Secretarial Team with shared inbox management on a rota to ensure full coverage.
• Deliver a range of secretarial services in line with the Service Level Agreement, including arranging meetings, diary management, word processing, audio typing, drafting correspondence, and supporting the production of business documents.
• Provide administrative support for collaborative work undertaken by the Senior Command Team and Senior Managers.
• Record accurate electronic minutes and actions for meetings where required.
• Prioritise workload effectively based on urgency and deadlines.
• Coordinate and maintain diaries, including on-call and annual leave records; book appointments and ensure managers are appropriately prepared.
• Minute meetings for the wider organisation when required.
• Answer telephone calls on behalf of the business area and respond professionally to queries, messages, and visitors.
• Provide secretarial support to both planned and unplanned policing operations when required.

Skills, Experience, and Training Requirements:

• Previous experience in a secretarial or administrative role.
• Strong organisational, time management, and prioritisation skills.
• Proficient in Microsoft Office applications and confident using electronic systems.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong attention to detail and ability to work independently in a fast-paced environment.

Our Ideal Candidate:

• A proactive, highly organised individual with the confidence to support senior leaders.
• Someone with strong interpersonal skills who can communicate effectively with internal and external stakeholders.
• A team player with the ability to remain calm and composed when managing competing priorities.
• A professional who demonstrates discretion, reliability, and a commitment to high-quality administrative support.

How to Apply:
If you have the experience and professionalism required for this role, we would love to hear from you. Please apply directly through this advert with your CV.
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