Policies & Procedures

This area sets out key information about your relationship as a work-seeker with the Sammons Recruitment Group, as an employment business, including details about pay, holiday entitlement and other benefits.

The Employment Agency Standards (EAS) Inspectorate is the government authority responsible for the enforcement of certain agency worker rights. You can raise a concern with them directly on 020 7215 5000 or through the ACAS helpline on 0300 123 1100, Monday to Friday, 8am to 6pm.
General Information

• Type of contract you will be engaged under: Contract for Services

• Who will be responsible for paying you (if different from your employer): Sammons Recruitment Group within Sammons Recruitment Ltd (Hastings based) or On Track Recruitment Ltd (Farnham based) subsidiaries, dependent on which branch you work for.

• How often you will be paid: Weekly. We process your timesheets and issue payslips on a Tuesday/Wednesday for the previous week. Payment will be in your bank account on the Friday.

• Expected or minimum rate of pay: No less than National minimum wage. Every client will offer their own specific rate of pay and this will be communicated and agreed with you prior to you starting any Temporary work assignment with Sammons Recruitment Group.

• Deductions from your pay required by law: Deductions will be made in respect of PAYE pursuant to Sections 44-47 of the Income Tax (Earnings and Pensions) Act 2003 and Class 1 National Insurance Contributions and any other deductions which the Employment Business may be required by law to make. If you have a student loan, we will be notified by HMRC to deduct payments once the relevant thresholds have been met.

• Any other deductions or costs from your pay (to include amounts or how they are calculated): Sammons Recruitment Ltd (Hastings based) have a statutory Pension scheme- NOW Pensions and On Track Recruitment Ltd (Farnham based) have a statutory Pension scheme- People’s Pension. Through either scheme, you will receive notice and an auto enrolment form; your start date is postponed for 3 months following the first day of your assignment. You will also receive a Notice of postponement.

• Any fees for goods or services: There are no fees for goods or services. You will be made aware of any fees for goods prior to commencing an assignment.

• Holiday entitlement and pay: 20 days per annum + bank holidays, pro-rata accordingly to be paid as leave taken. You accrue around 0.5 day each week receive timesheet. Please contact accounts@sammons.co.uk for any pay or holiday queries.

• Additional benefits: N/A

Representative example of your pay under Sammons Recruitment Ltd (Hastings based)

• Example rate pay: £429 for 37.5 hours @ £11.44
• Deductions from your wage required by law: PAYE Tax £37.40 - NI £14.96
• Any other deductions or costs from your wage: Pension £15.45
• Any fees for goods or services: £0.00
• Example net take home pay: £361.19

Representative example of your pay under On Track Recruitment Ltd (Farnham based)

• Example rate pay: £429 for 37.5 hours @ £11.44
• Deductions from your wage required by law: PAYE Tax £37.40 - NI £14.96
• Any other deductions or costs from your wage: Pension £12.36
• Any fees for goods or services: £0.00
• Example net take home pay: £364.28

• Complete your hours each day (do not include lunch breaks).

• Every Friday before you leave (or on your last working day) get it signed by your manager.

• Scan and email to our associated Accounts email below or take a photo on your phone and email.

• Please ensure that all information on your timesheet is correct and all boxes have been filled in.

• When filling out the ‘Company’ box on the timesheet, please specify the company that you are working at, not the name of our agency.

• Your payslips are published online, and you will receive an email each week to access it. If you have any problems viewing your payslips online, please contact our Accounts Team via the associated email below.

• Your wages will be paid into your bank account on the Friday after you have received your payslip.

We keep the holiday pay part of your hourly rate in your holiday fund, which will enable you to take time off and be paid (providing you have enough in your fund). If you leave Sammons, you will receive all the money that has been accrued.

You accrue, on average, about half a day of annual leave per week.

Requesting holiday: Should you require time off, please contact our associated Consultants via the email address below. We will then liaise with the company that you are working at.

Any Temporary Worker embarking on an assignment needs to make themselves aware of the Health & Safety Policy operated by the Company they are temping for. You must do this upon arrival on the first day of commencing an assignment, regardless of the length / duration of the work.

You should consult your immediate Supervisor and be aware of any specific information for example; the sound of the fire alarm, fire alarm points, emergency exits, assembly points in the event of an evacuation of the building and who to report to in an emergency.

• You must not be in possession of any illegal drugs whilst working on site or premises of the company you are temping for.

• You must not under any circumstances be under the influence of drug or alcoholic substances whilst on site or premises of the company you are temping for. Note that, as previously consumed drug or alcoholic substances may affect your performance at work, you may still be considered to be under the influence.

• If you are on prescribed drugs for any medical reason that may affect your performance or safety at work, please inform your supervisor or manager at once.

• If your supervisor or manager believes that you are under the influence of drugs or alcohol whilst on sites or premises, you may be asked to leave.

• Some clients may request a random drug test due to health and safety. By signing this document, you will be agreeing to have a random drugs test carried out should the occasion arise.

• The Company believes that it is essential that all employees, workers and those who render services to the Company or at the Company’s premises are in full command of themselves and of all of their faculties throughout the working day.

• The Company requires you to present yourself for work on each occasion required under your contract in complete command of all your faculties i.e. without any dependence on alcohol or any other drugs of a non-medicinal nature and to maintain that state until the completion of your working hours under your contract. If during the course of your working day you have to take medicinal drugs on a regular basis, this fact should be known to manager or supervisor confidentially.

• In the event that you present yourself at work or during working hours you are in a condition where your manager/supervisor believes you to be under the influence of alcohol or drugs and you are not able to carry out your duties in a proper, fit and safe way you will not be allowed to commence work or continue work. Instead, you will be suspended without pay and not allowed to return until such a time as you are in full control of your faculties.

• In addition, such behaviour will be subject to the disciplinary procedure of the Company and after due investigation may result in dismissal as a result of gross misconduct.

• The Company is obliged to investigate all the circumstances surrounding such behaviour prior to commencing the disciplinary procedure and this may, where necessary, include seeking medical advice as to your condition including requiring you to submit to a medical examination. The Company is obliged to investigate such matters in as much detail as possible and therefore expects you to comply with any requests that you submit to such examinations. You may appeal in accordance with the Company’s disciplinary procedure.

• If the disciplinary procedure is evoked and you receive a disciplinary sanction short of dismissal or if you have a successful appeal the Company will recommend that you take advantage of counselling services to help control your problem and you will be required to act of any such recommendation. In the event that you need to be absent from work for a period of treatment for either alcohol or drug dependency a reasonable leave of absence will normally be granted to cover this on an unpaid basis.

• If the Company suspects that you are in the possession of alcohol or drugs you will be required to consent to a search of your belongings. If you are found to be in possession of any alcohol or illegal substances you will be suspended from your duties pending further investigation. This matter will be dealt with under the Company’s disciplinary procedure and after due investigation it may result in dismissal for gross misconduct.

• If the Company believes you are dealing, buying, selling or receiving drugs or alcohol you will suspended from your duties while an investigation is carried out. Where a criminal offence is suspected the Company shall inform the police.

• All employees and workers are required to inform the Company or any appropriate person if they suspect any fellow worker may be acting in breach of this policy.